Purchasing

Purchasing supplies, equipment, or materials

• Signed approval to spend must occur before any purchases are made.
• Processing time for purchase requests are 5-7 business days.
• Plans for expenditures must be documented in meeting minutes (clubs only). Athletic teams do not need meeting minutes. 
• Requisition forms must be signed by the advisor and a student representative and should be brought to Ms. Lynagh in the ASB/Business Office. 
  • The club meeting minutes must completed and shared with Ms Lynagh.
• Purchase Requisitions are approved once a week by our ASB Governing Body on Thursdays. All purchase requests are due by EOD on Tuesday to be included in the ASB approval meeting.
• Coaches - Please see the Coach's Guide for ASB Procedures

Paying People - SSD and Non-SSD Individuals  

• Signed approval to spend must occur before any individuals are paid for their services.
• Plans for the expenditure must be documented in meeting minutes (clubs only).
• Individuals who are SSD employees or student workers are paid via an ASB Timesheet.
  • Individuals in this category have made application and are on record as an employee with Human Resources.
• Individuals who are Non-SSD employees are paid through the establishment of a Contractual Services Agreement.  
  • Non-SSD employees must NOT work with students until the contract has been established through Business Services.
• Requisition forms must be signed by the advisor and a student representative and should be brought to Ms. Lynagh in the ASB/Business Office. 
  • The meeting minutes must be completed and shared with Ms Lynagh.
• Purchase Requisitions are approved once a week by our ASB Governing Body on Thursdays.